Useful Links

The 100 Best Records Management Resources on the Web (V1.00)

The following article contains a list of the 100 Best Records Management Resources on the Web (v1.01 May 2014). We will be revising the full list on an annual basis - so please address any additional contributions to information.matters@tribalgroup.com in the first instance.

Organisations

01) http://www.irms.org.uk/ Information and Records Management Society Website news, guidance notes, blogs, twitter feed and e-bulletins (public and members only sections)
02) http://www.nationalarchives.gov.uk/ The UK government's official archive, from Domesday Book to websites.
03) http://www.jiscinfonet.ac.uk/topics/information-records-management/ JISC InfoNet
04) http://www.arma.org/ ARMA's main web presence
05) http://www.rimpa.com.au/ The Records and Information Management Professionals Australasia offers a wide range of activities supporting the profession of records and information management.
06) http://www.aiim.org/ AIIM is a global community of information professionals.
07) http://www.ihrim.co.uk/ Institute of Health Records & Information Management.
08) http://www.ukchip.org/ UK Council for Health Informatics Professions established to promote professionalism in Health Informatics and the certification of those who work in the profession.
09) http://www.ifhima.org/ The International Federation of Health Information Management Associations (IFHIMA) supports national associations and health record professionals to implement and improve health records and the systems, which support them.>

Records Retention

10) http://www.cipd.co.uk/hr-resources/factsheets/retention-hr-records.aspx CIPD guide to the retention of HR records (a log-in may be required)
11) http://bcs.jiscinfonet.ac.uk/ HE Business Classification Scheme and Records Retention Schedule
12) http://www.ironmountain.co.uk/retention-of-records A free generic retention schedule for UK records, and one for several European countries
13) http://www.ark-group.com/downloads/RecordsretentionTOC.pdf - An expensive, but invaluable book of Records Retention from on of the leading experts in this field (TOC only)
14) http://www.scottisharchives.org.uk/projects/toolsstandards/retentionschedules Generic records retention schedules for all Scottish local authority functions

Standards and Guides

15) http://www.arma.org/r2/generally-accepted-br-recordkeeping-principles ARMA's generally accepted recordkeeping principles
16) http://iso.org/ – the International Organization for Standardization – invaluable for looking up international records management standards you’ve never heard of.
17) http://shop.bsigroup.com/ BSI site is invaluable for looking up British records management standards you’ve never heard of.
18) http://naa.gov.au/records-management/a-z/index.aspx - Impressive collection of Australian records management resources, including their standards.
19) http://www.richardmedinadoculabs.com/1/post/2013/05/the-processes-for-managing-your-rm-rules.html?goback=%2Egde_105351_member_243173049 Managing RM Rules.
20) http://www.nationalarchives.gov.uk/information-management/ - a definitive guide to many aspects of information management from the UK National archives.
21) http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-guidance.htm Records Management guidance from the UK National Archives.
22) http://www.nationalarchives.gov.uk/information-management/projects-and-work/records-management-code.htm Section 46 supporting guidance and implementation guides
23) http://www.nationalarchives.gov.uk/information-management/projects-and-work/information-principles.htm The TNA Information Principles resource base and reference collection
24) http://www.nationalarchives.gov.uk/information-management/projects-and-work/what-to-keep.htm TNA "What to Keep" guidance.
25) http://www.nationalarchives.gov.uk/information-management/projects-and-work/selection-disposition.htm TNA selection and disposition guidance
26) http://www.nationalarchives.gov.uk/information-management/our-services/selection-and-transfer.htm TNA transfer guidance.
27) http://www.nationalarchives.gov.uk/information-management/policies-and-initiatives.htm TNA Guidance on licensing and re-use of information.
28) http://moreq2.eu/ All things related to MoReq in general, and MoReq2 in particular.
29) http://www.dlmforum.eu/ MoReq2010 downloads and other collateral.
30) http://www.saperionblog.com/wp-content/uploads/2010/10/legal-requirements-for-dms-in-eu-1.pdf 2011 Report with self-explanatory title “Legal Requirements for Document Management in Europe”.
31) http://systems.hscic.gov.uk/infogov IG standards for systems and development of guidance for NHS and partner organisations.
32) http://www.knowledge.scot.nhs.uk/ig.aspx - Information Governance site for NHS Scotland
33) http://www.dlib.indiana.edu/~jenlrile/metadatamap/ - A Visualization of the Metadata Universe (not limited to records management) - staggeringly impressive.

Digital Preservation

34) http://www.nationalarchives.gov.uk/information-management/our-services/digital-continuity.htm Digital Continuity guidance from the UK National Archives (including the risk management self-assessment tool).
35) http://www.dpconline.org/advice –a wealth of advice on digital preservation from the Digital Preservation Coalition.
36) http://pandora.nla.gov.au/pan/10691/20110824-1153/www.nla.gov.au/padi/index.html – archived copy (2011) of the PADI : gateway to international digital preservation resources.
37) http://public.ccsds.org/publications/archive/650x0m2.pdf Legitimate free copies of ISO 14721, the Open Archives Information System (digital preservation standard) – old and current versions.
38) http://www.ironmountain.co.uk/disaster-recovery/ Iron Mountains guide to disaster recovery

Toolkits

39) http://www.irms.org.uk/resources/information-guides/199-rm-toolkit-for-school The IRMS Records Management Toolkit for Schools
40) http://www.tab.com/Resources/Toolkits/Merger-and-Acquisition.aspx This records integration toolkit is designed to tackle issues that can arise, before, during and after M&A's.
41) http://www.museuminfo-records.org.uk/ Resources to get started in a small (museum) environment – including sample policies and procedures as well as tried and tested training materials
42) http://www.amazon.co.uk/Guide-Outsourcing-Records-Management/dp/1857434919 Jane Profitt's useful guide to outsourcing.
43) http://www.jiscinfonet.ac.uk/tools/impact-calculator/ JISC's Impact Calculator.
44) http://www.ed.ac.uk/schools-departments/records-management-section - An excellent example of policies, procedures and practices from Edinburgh University
45) http://www.g3ctoolkit.net/ A range of pan-government guidance on Information Governance, SIRO's, and the CRAIG Framework.
46) http://www.esd.org.uk/esdtoolkit/default.aspx A framework of tried and tested tools, guidance and practical examples to support innovation in public service delivery and deliver'better for less'.

Glossaries and other Link collections

47) http://www.britishrecordsassociation.org.uk/pages/guide2.htm British Records Association (no, I hadn’t heard of it either) Glossary of Archival terms.
48) http://www.interpares.org/ip2/ip2_terminology_db.cfm A terminology database from the multi-million dollar international InterPARES 2 project. This page contains a clickable glossary (on the left), a PDF version of it (glossary) and the staggeringly comprehensive “dictionary” (83 pages – read it and weep).
49) Records_management - Wikipedia's growing section on Records Management (feel free to contribute)
50) http://www.irmstrategies.com/links/rmrl.html - Famous US resource created by Alan Zaben that is becoming more and more out of date over time. Still serves as a useful framework but lots of dead links. Perhaps our friends in the USA will resurrect this and clean up the links?

Posters and Graphics

51) http://www.aiim.org/Research-and-Publications/Research/AIIM-Posters AIIM Record Management Posters and graphics (a log-in may be required to download).
52) http://www.ico.org.uk/for_organisations/training/think-privacy-toolkit The ICO Think Privacy Poster Campaign.
53) http://www.google.co.uk/ - Search for "Records Management" and then click on the "Image" tab for some great RM images.

Legislation and Compliance

54) http://www.ironmountain.co.uk/risk-management/ Iron Mountain's Guide to risk management.
55) http://www.xperthr.co.uk/default.aspx Useful for advice on HR records - put "Records" in search box - down to earth advice.
56) http://www.lawbriefupdate.com/ Latest developments in law including cloud computing and information law.
57) http://www.legislation.gov.uk/ukpga/1990/23/contents Access to Health Records Act 1990.
58) http://www.ico.org.uk/for_organisations/data_protection/the_guide Data Protection Act 1998.
59) http://www.ico.org.uk/ Information Commissioners Office – the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals (includes DPA, FOI: which includes guidance and a range of free resources: http://www.ico.org.uk/for_organisations
60) https://www.gov.uk/government/publications/records-management-nhs-code-of-practice Records Management: NHS Code of Practice - Sets out standards required for the management of NHS records.
61) http://www.legislation.gov.uk/ - Acts of Parliament, including The Public Records Act (at http://www.legislation.gov.uk/ukpga/Eliz2/6-7/51), Data protection Act and Freedom of Information Act.
62) http://www.justice.gov.uk/downloads/information-access-rights/foi/foi-section-46-code-of-practice.pdf Section 46 Code of Practice.
63) https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/85987.... The Information Principles for the UK Public Sector cover broader business outcomes for how and why information is managed and are also applicable in the private sector.
64) https://www.gov.uk/service-manual/chief-technology-officers Government Digital Services CTO resource page - guidance on important issues that records and information managers need to get their heads around, cloud and BYOD etc.
65) http://www.cloudlegal.ccls.qmul.ac.uk/ A great resource for people starting to look into the issues of cloud storage.
66) http://www.thecabinetoffice.co.uk/page28.html can I destroy the original documentation once it has been scanned?
67) http://www.legislation.gov.uk/asp/2011/12/contents/enacted - Public Records (Scotland) Act 2011
68) http://www.itspublicknowledge.info/home/ScottishInformationCommissioner.aspx - The Scottish Information Commissioner is responsible for enforcing and promoting Scotland's freedom of information laws
69) http://www.legislation.gov.uk/asp/2002/13/contents - Freedom of Information (Scotland) Act 2002
70) http://www.scotland.gov.uk/About/Information/FOI/18022/13383 - s61 Records Management Code of Practice (revised Dec. 2011) under Freedom of Information (Scotland) Act
71) http://www.atdoc.com/warrior/player.html Free Information Compliance training Video

Lists and Blogs

72) Records-Management-uk@jiscmail.ac.uk The UK Records management Listerv. – low traffic, reasonably good quality.
73) https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK The RECORDS-MANAGEMENT-UK electronic mailing list archive.
74) http://lists.ufl.edu/cgi-bin/wa?A0=RECMGMT-L – “RECMGMT-L List” ("Records Management Program") electronic mailing list (listserve) – higher traffic, lower quality. American-focus.
75) http://blog.nationalarchives.gov.uk/ The National Archives blog (many subjects covered).
76) http://www.aiim.org/Community/erm - AIIM ERM ‘expert’ blogs on electronic records management. Occasionally entertaining, often surprising.
77) http://www.thinkingrecords.co.uk/ James Lappin’s Thinking Records blog.
78) http://futureproof.records.nsw.gov.au/ New South Wales Gov records future proof blog.
79) http://www.synerconlwf.co/ “Lest we forget”, register of incidents highlighting the need for good recordkeeping. 80) http://www.scoop.it/u/archivalstrategies Stephen Howard's Archival Strategies blog where he shares all of his interesting links regarding archives, records and information management.
81) http://www.accidental-taxonomist.blogspot.co.uk/2012/11/from-taxonomies-to-ontologies.html Topics related to information management taxonomies posted by Helen Hedden, the author of the book, The Accidental Taxonomist.
82) http://www.barclaytblair.com/ Essays in Information Governance (and more) from Barclay T. Blair.
83) http://www.synerconblog.co/ A back-to-basics approach to some fundamental information management challenges.
84) http://www.scoop.it/t/managing-records-in-sharepoint-2010 Managing Records in SharePoint.
85) http://www.emeraldinsight.com/journals.htm?issn=0956-5698 Records Management Journal.
86) http://ecm3.org/ The ECM Maturity Model (ECM3) provides a structured framework for building an ECM roadmap, in the context of an overall strategy.
87) http://www.collectionslink.org.uk/component/acesearch/search?query=records+management Museum-centric records management guides.
88) http://doconsite.co.uk/ Cimtech's annual guide to Information and Records Management products and services.
89) http://www.slideshare.net/alanmcsweeney/data-information-and-knowledge-management-framework-and-the-data-management-book-of-knowledge-dmbok-3366885 The most comprehensive attempt to encompass the realm of Data Management ..thus far...very informative , richly engaging!.
90) http://www.dama.org/i4a/pages/Index.cfm?pageID=3548 Guide to the Data Management Body of Knowledge (DAMA-DMBOK) 2009 Functional Framework v.3.

Useful Tools

Nothing to do with records management as a practice, but everything to do with making life bearable for records managers and practitioners who are just trying to do their job).
91) http://www.jam-software.com/treesize A powerful and flexible hard disk space manager for Windows to discover where your information is squirrelled away.
92) http://www.bulkrenameutility.co.uk/Main_Intro.php A powerful Bulk File Rename Utility (powerful - make sure you read the manual with this one!!)
93) http://www.mailchimp.com/ Create, send, and track email newsletters
94) http://www.alfresco.com/ Free collaboration site, with version control.
95) http://linkedin.com/ A great business networking too - global contacts and several RM, EDRM groups etc.
96) http://doodle.com/ A free way of arranging those inevitable meetings involving busy attendees.
97) https://www.hightail.com/ Free way of sending files that are too large to fit into an email.
98) http://www.surveymonkey.com/ - the best-known of the free web-based survey tools. Remember to pilot your survey!
99) http://skype.com/ Free international and video conferences. Multi-person video and screen-sharing possible via a subscription service.
100) http://archive.org/ Internet Archive/wayback machine, an invaluable though frequently frustrating archive of the entire internet.