Useful Links

The 100 Best Records Management Resources on the Web (V1.00)

The following article contains a list of the 100 Best Records Management Resources on the Web (v1.01 May 2014). We will be revising the full list on an annual basis - so please address any additional contributions to in the first instance.


01) Information and Records Management Society Website news, guidance notes, blogs, twitter feed and e-bulletins (public and members only sections)
02) The UK government's official archive, from Domesday Book to websites.
03) JISC InfoNet
04) ARMA's main web presence
05) The Records and Information Management Professionals Australasia offers a wide range of activities supporting the profession of records and information management.
06) AIIM is a global community of information professionals.
07) Institute of Health Records & Information Management.
08) UK Council for Health Informatics Professions established to promote professionalism in Health Informatics and the certification of those who work in the profession.
09) The International Federation of Health Information Management Associations (IFHIMA) supports national associations and health record professionals to implement and improve health records and the systems, which support them.>

Records Retention

10) CIPD guide to the retention of HR records (a log-in may be required)
11) HE Business Classification Scheme and Records Retention Schedule
12) A free generic retention schedule for UK records, and one for several European countries
13) - An expensive, but invaluable book of Records Retention from on of the leading experts in this field (TOC only)
14) Generic records retention schedules for all Scottish local authority functions

Standards and Guides

15) ARMA's generally accepted recordkeeping principles
16) – the International Organization for Standardization – invaluable for looking up international records management standards you’ve never heard of.
17) BSI site is invaluable for looking up British records management standards you’ve never heard of.
18) - Impressive collection of Australian records management resources, including their standards.
19) Managing RM Rules.
20) - a definitive guide to many aspects of information management from the UK National archives.
21) Records Management guidance from the UK National Archives.
22) Section 46 supporting guidance and implementation guides
23) The TNA Information Principles resource base and reference collection
24) TNA "What to Keep" guidance.
25) TNA selection and disposition guidance
26) TNA transfer guidance.
27) TNA Guidance on licensing and re-use of information.
28) All things related to MoReq in general, and MoReq2 in particular.
29) MoReq2010 downloads and other collateral.
30) 2011 Report with self-explanatory title “Legal Requirements for Document Management in Europe”.
31) IG standards for systems and development of guidance for NHS and partner organisations.
32) - Information Governance site for NHS Scotland
33) - A Visualization of the Metadata Universe (not limited to records management) - staggeringly impressive.

Digital Preservation

34) Digital Continuity guidance from the UK National Archives (including the risk management self-assessment tool).
35) –a wealth of advice on digital preservation from the Digital Preservation Coalition.
36) – archived copy (2011) of the PADI : gateway to international digital preservation resources.
37) Legitimate free copies of ISO 14721, the Open Archives Information System (digital preservation standard) – old and current versions.
38) Iron Mountains guide to disaster recovery


39) The IRMS Records Management Toolkit for Schools
40) This records integration toolkit is designed to tackle issues that can arise, before, during and after M&A's.
41) Resources to get started in a small (museum) environment – including sample policies and procedures as well as tried and tested training materials
42) Jane Profitt's useful guide to outsourcing.
43) JISC's Impact Calculator.
44) - An excellent example of policies, procedures and practices from Edinburgh University
45) A range of pan-government guidance on Information Governance, SIRO's, and the CRAIG Framework.
46) A framework of tried and tested tools, guidance and practical examples to support innovation in public service delivery and deliver'better for less'.

Glossaries and other Link collections

47) British Records Association (no, I hadn’t heard of it either) Glossary of Archival terms.
48) A terminology database from the multi-million dollar international InterPARES 2 project. This page contains a clickable glossary (on the left), a PDF version of it (glossary) and the staggeringly comprehensive “dictionary” (83 pages – read it and weep).
49) Records_management - Wikipedia's growing section on Records Management (feel free to contribute)
50) - Famous US resource created by Alan Zaben that is becoming more and more out of date over time. Still serves as a useful framework but lots of dead links. Perhaps our friends in the USA will resurrect this and clean up the links?

Posters and Graphics

51) AIIM Record Management Posters and graphics (a log-in may be required to download).
52) The ICO Think Privacy Poster Campaign.
53) - Search for "Records Management" and then click on the "Image" tab for some great RM images.

Legislation and Compliance

54) Iron Mountain's Guide to risk management.
55) Useful for advice on HR records - put "Records" in search box - down to earth advice.
56) Latest developments in law including cloud computing and information law.
57) Access to Health Records Act 1990.
58) Data Protection Act 1998.
59) Information Commissioners Office – the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals (includes DPA, FOI: which includes guidance and a range of free resources:
60) Records Management: NHS Code of Practice - Sets out standards required for the management of NHS records.
61) - Acts of Parliament, including The Public Records Act (at, Data protection Act and Freedom of Information Act.
62) Section 46 Code of Practice.
63) The Information Principles for the UK Public Sector cover broader business outcomes for how and why information is managed and are also applicable in the private sector.
64) Government Digital Services CTO resource page - guidance on important issues that records and information managers need to get their heads around, cloud and BYOD etc.
65) A great resource for people starting to look into the issues of cloud storage.
66) can I destroy the original documentation once it has been scanned?
67) - Public Records (Scotland) Act 2011
68) - The Scottish Information Commissioner is responsible for enforcing and promoting Scotland's freedom of information laws
69) - Freedom of Information (Scotland) Act 2002
70) - s61 Records Management Code of Practice (revised Dec. 2011) under Freedom of Information (Scotland) Act
71) Free Information Compliance training Video

Lists and Blogs

72) The UK Records management Listerv. – low traffic, reasonably good quality.
73) The RECORDS-MANAGEMENT-UK electronic mailing list archive.
74) – “RECMGMT-L List” ("Records Management Program") electronic mailing list (listserve) – higher traffic, lower quality. American-focus.
75) The National Archives blog (many subjects covered).
76) - AIIM ERM ‘expert’ blogs on electronic records management. Occasionally entertaining, often surprising.
77) James Lappin’s Thinking Records blog.
78) New South Wales Gov records future proof blog.
79) “Lest we forget”, register of incidents highlighting the need for good recordkeeping. 80) Stephen Howard's Archival Strategies blog where he shares all of his interesting links regarding archives, records and information management.
81) Topics related to information management taxonomies posted by Helen Hedden, the author of the book, The Accidental Taxonomist.
82) Essays in Information Governance (and more) from Barclay T. Blair.
83) A back-to-basics approach to some fundamental information management challenges.
84) Managing Records in SharePoint.
85) Records Management Journal.
86) The ECM Maturity Model (ECM3) provides a structured framework for building an ECM roadmap, in the context of an overall strategy.
87) Museum-centric records management guides.
88) Cimtech's annual guide to Information and Records Management products and services.
89) The most comprehensive attempt to encompass the realm of Data Management ..thus far...very informative , richly engaging!.
90) Guide to the Data Management Body of Knowledge (DAMA-DMBOK) 2009 Functional Framework v.3.

Useful Tools

Nothing to do with records management as a practice, but everything to do with making life bearable for records managers and practitioners who are just trying to do their job).
91) A powerful and flexible hard disk space manager for Windows to discover where your information is squirrelled away.
92) A powerful Bulk File Rename Utility (powerful - make sure you read the manual with this one!!)
93) Create, send, and track email newsletters
94) Free collaboration site, with version control.
95) A great business networking too - global contacts and several RM, EDRM groups etc.
96) A free way of arranging those inevitable meetings involving busy attendees.
97) Free way of sending files that are too large to fit into an email.
98) - the best-known of the free web-based survey tools. Remember to pilot your survey!
99) Free international and video conferences. Multi-person video and screen-sharing possible via a subscription service.
100) Internet Archive/wayback machine, an invaluable though frequently frustrating archive of the entire internet.